Notifications — Bell Notifications and Admin Management
OpenHRApp has a built-in notification system that keeps you informed about important events via bell notifications and email. This guide covers how notifications work and how admins can manage them.
This is a sub-guide of Managing Your Profile and Settings.
Understanding the Notification Bell
You'll see a bell icon in the top header bar. A red badge shows your unread notification count.
Click the bell to see your recent notifications. Each notification shows:
- Type icon — Color-coded by category (Leave, Attendance, Announcement, Review, System)
- Title — A brief description of the event
- Message — Details about what happened
- Timestamp — When the notification was created
- Read/Unread status — Unread notifications are highlighted
Notifications are automatically marked as read when you view them.
Complete Notification Trigger Matrix
| Event | Who Gets Notified |
|---|---|
| Leave submitted | Employee (confirmation), Manager (action required), Admin/HR (new request) |
| Leave approved by manager | Employee (manager approved), Admin/HR (HR review required) |
| Leave fully approved | Employee (approved), Manager (FYI) |
| Leave rejected | Employee (rejected), Manager (FYI) |
| Late check-in | Manager (late alert), Admin/HR (late alert) |
| Auto-marked absent | Employee (marked absent), Manager (FYI) |
| Checkout reminder | Employee (reminder to clock out) |
| Daily attendance report | Admin/HR (end-of-day summary) |
| Review cycle opened | All employees (cycle open), Managers (action required) |
| Self-assessment submitted | Manager (review ready) |
| Manager review completed | Employee (feedback available), HR (calibration needed) |
| Review finalized by HR | Employee (review complete), Manager (FYI) |
| New announcement | Targeted roles (based on announcement settings) |
Admin Notification Management
Admins and HR can access the Notifications page from the sidebar to send and manage notifications.
How to Send Custom Notifications
- Click "Send Notification" to open the form.
- Select the notification type (Announcement, Leave, Attendance, Review, System).
- Choose recipients — select specific employees from the dropdown.
- Enter a title and message.
- Set priority — Normal or Urgent.
- Click "Send" to deliver the notification instantly.
Viewing Notification History
- See all notifications sent across the organization (up to 100 most recent).
- Search notifications by title or message content.
- Filter by notification type (Announcement, Leave, Attendance, Review, System).
- Each notification shows the recipient, type badge, title, message, and timestamp.
Managing and Deleting Notifications
- Delete individual notifications by clicking the delete button on each card.
- Delete all notifications at once using the "Delete All" button (confirmation required).
For notification system configuration, see the Notification Settings guide.
Related Guides
- Managing Your Profile and Settings — Profile and password management.
- Announcements Guide — Company-wide announcements.
- Configuring Notification Settings — SMTP and notification type configuration.
- Leave Approval for Managers — Leave-related notifications.A